Introduction to the product
ZZVC Meeting Management System provides a complete meeting booking support platform specifying to reference to highly efficient, automatic, visual requirements of meeting pbooking management under enterprise production environment, which promotes enterprise management to higher levels.
Primary objective of the system
(1) Book meetings and meeting rooms online and be presented with charts and figures to achieve convenient management of meetings and meeting rooms. Relevant meeting booking information is displayed on the touch screen in the front of the meeting room door synchronously; At the same time, meeting members are provided with e-mail notification function.
(2) Achieve maintenance and resources deployment of meeting room resources, meeting corresponding resources, personnel information, etc.
(3) Achieve arrangement of meeting scheduling and provide inquisition and manage meeting statistics on base of day, week, month, department, etc.
Product system topology figure
Users could complete booking independently on the PC web terminal, touch screen PAD terminal, mobile client-side APP. Results of booking could be notified to meeting members through e-mails. The touch screen on the door and major display screen on the floor could display and inquire meeting booking status.
Introduction to Web terminal main functions
The system supports AD domain account verification and local account verification. AD login is generally adopted, where the system sends verification to AD domain server, and correct AD account and password are used to access the system; it supports AD single sign-on, where users in designated domain simply use AD account and password to log in the computer to access to the system homepage.
It is allowed to inquire booked meetings according to date, time, meeting room, booking applicant and other combinations, or export the inquisition results to excel tables.
Display all meetings booked by current user or booked for others, inquire according to time range and carry out operations such as check, alteration, cancellation, batch cancellation, etc.
Display meetings that need to participate or have been participated by current user, and search and inquire according to time.
Meeting Room management
List of meeting rooms: Achieve inquisition, check, edition, deletion and other functions to all added meeting rooms of the system.
Add a New user: Fill in name, e-mail, telephone number, office address and other information of the user
User list: Check information of all users, all information of one user, and carry out operations such as alteration and deletion.
The system will manage the booked meetings of users through group integration and statement representation according to different circumstances, and the representation includes table representation and icon representation, which make statistics as per meeting room, department, personnel, month, meeting duration, etc. For instance, statistics as per month, the number of meetings booked every month could be aggregated according to date range, booking applicant’s company, department, and according to the certain applicant, and certain meeting room, precisely.
Basic settings: Set parameters of company name, interval of the two types of meeting and system status.